Marketing Strategy Coordinator

We are seeking a highly organized, proactive, and resourceful Marketing Strategy & Operations Coordinator to support the effective operation of our enterprise marketing organization. This role will work closely with senior marketing leadership to coordinate priorities, streamline departmental workflows, and ensure critical initiatives, communications, and deliverables move forward efficiently.

Serving as a central point of coordination across marketing functions, this individual will help translate leadership priorities into actionable plans, maintain visibility into key initiatives, and develop clear, executive-ready communications and reporting.

The ideal candidate is a detail-oriented professional who thrives in a fast-paced environment, anticipates needs, exercises sound judgment, and can confidently navigate competing priorities and complex organizational dynamics.

Key Responsibilities

Executive Priorities & Coordination

• Partner closely with senior marketing leadership to organize departmental priorities, track key commitments, and coordinate follow-up on critical initiatives.
• Maintain visibility into leadership requests, upcoming deliverables, deadlines, and cross-functional dependencies.
• Support preparation for executive meetings, leadership discussions, and strategic planning sessions, including agenda development, pre-read materials, meeting notes, and action-item tracking.
• Proactively identify potential bottlenecks, competing priorities, and outstanding decisions that require leadership attention.

Marketing Operations & Planning

• Coordinate recurring marketing leadership meetings, operational reviews, and departmental planning activities.
• Consolidate updates across Communications, Media, Digital, CRM, and Strategy into clear, actionable summaries for leadership.
• Develop and maintain centralized trackers, planning documents, and reporting processes to improve organization and accountability.
• Support the coordination of departmental priorities and initiatives, ensuring owners, deliverables, and timelines are clearly documented.

Executive Communications & Reporting

• Develop polished presentations, executive summaries, briefing documents, and leadership communications.
• Gather and synthesize information from cross-functional stakeholders to communicate progress, performance, risks, and upcoming decisions.
• Translate complex or detailed information into concise, audience-appropriate materials for senior executives and other stakeholders.
• Support the preparation of materials for executive leadership meetings, business reviews, and strategic planning discussions.

Cross-Functional Coordination

• Facilitate communication and coordination between marketing leadership and internal partners, including Product, Technology, Finance, and Operations.
• Track follow-up items, project milestones, and cross-functional dependencies to help initiatives progress efficiently.
  Coordinate information requests across teams, ensuring leadership has timely access to relevant updates and materials.
• Help establish consistent processes for collecting information, managing requests, and communicating decisions.

Qualifications

• 3–5 years of experience in marketing operations, business operations, project coordination, executive support, or a related field.
• Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Excellent written communication skills, including experience developing executive-level presentations, summaries, and business communications.
• Strong proficiency in Microsoft PowerPoint, Excel, Outlook, and collaborative project management tools.
• Demonstrated ability to synthesize information, identify key takeaways, and communicate complex topics clearly.
• High emotional intelligence, strong interpersonal skills, and the ability to build relationships across different teams and organizational levels.
• Exceptional discretion, sound judgment, and comfort working with confidential or sensitive business information.
• Self-directed, adaptable, and proactive, with the ability to anticipate needs and operate effectively in a dynamic environment.
• Experience supporting senior leaders or coordinating activities across multiple business functions strongly preferred.
• Experience in a multi-location, healthcare, veterinary, or private equity-backed environment is a plus.